Privacy Policy

§ 1 Information on the collection of personal data

(1) In the following, we inform you about the processing of personal data when using this website and our services as well as about further processing procedures by us. Personal data are all data that can be related to you personally, such as name, address, e-mail address or user behavior.

(2) The responsible party pursuant to Art. 4 (7) of the General Data Protection Regulation (GDPR) is the

You can reach our data protection officer at datenschutz@beilstein-institut.de or at our postal address with the addition "Der Datenschutzbeauftragte".

(3) When you contact us by e-mail, telephone or mail, the data you provide (e-mail address, postal address, name or telephone number) will be stored by us in accordance with Art. 6 (1) lit. c GDPR in order to answer your questions.

We delete the data accruing in this context after the storage is no longer necessary. If the request is assigned to a contract, we may also initially restrict processing in accordance with the contract terms and then delete it. In the case of statutory retention obligations, deletion will only take place when they expire.

(4) We are supported by an internet service provider in the operation of this website and the associated processes. This service provider acts on our behalf and on the basis of a Data Processing Addendum pursuant to Art. 28 GDPR. Our service provider has been carefully selected and is monitored, is strictly bound by instructions from us, and is accordingly contractually obligated under data protection law.

(5) No data is transferred to third parties in the sense of Art. 4 (10) GDPR

§ 2 Data processing when you visit our website

(1) When you visit our website without otherwise providing us with information, we process the personal data that your browser transmits to our server. The data described below is technically necessary for us to display our website to you and to ensure stability and security and must therefore be processed by us:

• IP address
• Date and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status/HTTP status code (e.g. file found, file not found)
• Amount of data transferred in each case
• Website from which the request came to us
• Browser
• Operating system and its interface
• Language and version of the browser software.

(2) We use this data collected and stored in log files for stability and security reasons and delete them within 2 weeks.
Data that require further storage for evidentiary purposes are exempt from deletion until the respective incident has been finally clarified. The collection of data for the provision of the website and the storage of the data in log files is absolutely necessary for the operation of the website. Therefore, the user has no right to object.

(3) Data processing is carried out on the basis of our legal obligation to guarantee IT security in accordance with Art. 6 (1) lit. c in conjunction with Art. 32 GDPR and in accordance with Art. 6 (1) lit. f GDPR, as otherwise we would not be able to provide our offered services in a functional manner. Your visit to our website is based on your autonomous decision. This wish can only be fulfilled by means of the described data processing.

§ 3 Cookies

We do not use Cookies or similar technical aids when you use our website.

§ 4 Web analytics

(1) We use the web analytics service "Matomo" (https://matomo.org) to design our website according to your needs.

(2) We operate Matomo in a version that does not require cookies. Thus, no Matomo cookies are stored on your computer for the purpose of web analysis. Only the technically necessary log data (see § 2 (1)) is used to analyze website usage. IP addresses are only processed in abbreviated form and direct personal reference is excluded. The IP address transmitted by your browser via Matomo is not merged with other data collected by us. The legal basis for the use of Matomo is Art. 6 (1) lit. f GDPR. We have a legitimate interest in the user-oriented design of our website.

(3) Preventing the use of Matomo is possible by unchecking the following box:

In this case, an opt-out cookie is stored in your browser, which prevents Matomo from storing usage data. If you delete your cookies, the Matomo opt-out cookie will also be deleted. The opt-out must be reactivated when you visit our site again.

(4) The Matomo program is an open source project. Information from the third-party provider on data protection is available at https://matomo.org/privacy-policy/.

§ 5 Your rights

(1) You have the following rights with regard to the personal data concerning you:

• right to information,
• right to correction or deletion,
• right to restriction of processing,
• right to object to processing,
• right to data portability.

(2) You also have the right to complain to the competent data protection supervisory authority about the processing of your personal data by us, for example the Hessian Commissioner for Data Protection and Freedom of Information.

§ 6 Objection to or revocation of the processing of your data

(1) Insofar as we base the processing of your personal data on the legal basis of the exercise of a legitimate interest pursuant to Art. 6 (1) lit. f GDPR, you may object to the processing. This is the case if the processing is not necessary, in particular, for the fulfillment of a contract with you. The respective legal basis of the processing is named below in the more detailed description of our data processing. When exercising such an objection, we ask you to explain the reasons why we should not process your personal data in the way we have done. In the event of your objection, we will review the situation and either discontinue or adjust the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing.

(2) Of course, you can object to the processing of your personal data for data analysis purposes at any time.

Version 27.02.2023